DOUGLAS COUNTY BOARD OF COMMISSIONERS
NOTICE OF REGULAR MEETING
FEBRUARY 3, 2011 – MINDEN, NEVADA
PURSUANT TO CHAPTER 241 OF THE NEVADA REVISED STATUTES AND THE LAWS OF THE STATE OF NEVADA, THE DOUGLAS COUNTY BOARD OF COMMISSIONERS HEREBY NOTIFIES ALL INTERESTED PARTIES THAT THE BOARD WILL CONDUCT BUSINESS OF THE COUNTY AS NOTICED BELOW:
THE REGULAR MEETING SHALL BE HELD ON THE 3RD DAY OF FEBRUARY, 2011 BEGINNING AT 12:00 P.M. IN THE DOUGLAS COUNTY COMMISSIONERS MEETING ROOM OF THE DOUGLAS COUNTY ADMINISTRATION BUILDING (HISTORIC COURTHOUSE), 1616 EIGHTH STREET, MINDEN, NEVADA.
THE AGENDA OF THE MEETING SHALL CONSIST OF THE FOLLOWING NOTED ITEMS (SEE ATTACHED AGENDA), AS WELL AS ANY ITEMS APPENDED TO THIS NOTICE.
I HEREBY CERTIFY THAT ACCORDING TO THE PROVISIONS OF NRS 241, THIS NOTICE HAS BEEN POSTED AT LEAST THREE (3) WORKING DAYS PRIOR TO CONVENING OF THE MEETING.
Douglas County
Board of Commissioners
Meeting Agenda
Michael A. Olson, Chairman, District 5
Nancy McDermid, Vice Chairman, District 4
Greg Lynn, District 1
Lee Bonner, District 2
Doug N. Johnson, District 3
T. Michael Brown, County Manager Ted Thran, Clerk-Treasurer
Thursday, February 3, 2011 12:00 pm Douglas County Historic Courthouse
1616 8th Street, Minden, Nevada
P.O. Box 218, Minden, NV 89423
775-782-9821 FAX: 775-782-6255
http://cltr.co.douglas.nv.us
MISSION STATEMENT
Working together with integrity and accountability, Douglas County provides efficient and effective government services to provide a safe, healthy, scenic, and vibrant community in which people prosper and enjoy an exceptional standard of living.
AT 5:00 P.M., THE BOARD OF COMMISSIONERS WILL CONVENE IN A JOINT MEETING WITH THE DOUGLAS COUNTY PLANNING COMMISSION.
Copies of the finalized agenda are posted at the following locations prior to meeting day: Minden Inn, Administration Building (Historic Courthouse), Judicial and Law Enforcement Center, Gardnerville Post Office, Minden Post Office, Minden Library, Douglas County Administration Building and the Tahoe Transportation Center at Stateline, NV. Questions concerning the agenda should be referred to the County Manager’s Office at 775-782-9821.
The Board of County Commissioners sit jointly as the following Boards: Liquor Board, License Board, Tahoe-Douglas Transportation District Board, Water District Board, East Fork Fire and Paramedic Districts Board, Regional Transportation Commission and Redevelopment Agency.
It is the intent of the Board of County Commissioners to protect the dignity of citizens who wish to comment before the Board. It is also the County Commissioner’s wish to provide the citizens of Douglas County with an environment that upholds the highest professional standards. Citizens should have the ability to freely comment on items and/or projects that are brought before the Board for action without interference.
In order to ensure that every citizen desiring to speak before the Board has the opportunity to express his/her opinion, it is requested that the audience refrain from making comments, hand clapping or making any remarks or gestures that may interrupt, interfere or prevent the speaker from commenting on any present or future project. Persons desiring an opportunity to address the Board of County Commissioners and are not able to attend the meeting are requested to complete and submit a “Comment Card” to the Chairman at the main podium prior to the convening of the Commission meeting. Cards are located at the main entrance to the meeting room.
Notice to Persons with Disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the Clerk’s Office in writing at Post Office Box 218, Minden, Nevada 89423 or by calling 782-9020 at least 20 hours in advance.
Following is the proposed agenda, which is also posted on the County’s website at: http://cltr.co.douglas.nv.us. All items shall include discussion and possible action to approve, modify, deny, or continue.
DOUGLAS COUNTY BOARD OF COMMISSIONERS
FINAL AGENDA – MINDEN, NEVADA
FEBRUARY 3, 2011
12:00 P.M.
CONVENE IN CLOSED SESSION
1. Closed session for the Board of County Commissioners to meet with its management representatives to discuss labor negotiations with East Fork Professional Firefighters Association, Battalion Chief Association, Douglas County Employee’s Association, Douglas County Sheriff’s Protective Association, and Sergeant’s Bargaining Unit. This session is closed pursuant to NRS 288.220. There will be no action taken. (approx. 1 hr)
RECONVENE IN OPEN SESSION
PLEDGE OF ALLEGIANCE – T. Michael Brown
APPROVAL OF AGENDA
The Board of Commissioners reserves the right to take items in a different order to accomplish business in the most efficient manner.
APPROVAL OF PREVIOUS MINUTES: January 14, 2011/Workshop
2. Ceremonial presentation to congratulate Senator James Settelmeyer, Assemblyman Kelly Kite, and Lieutenant Governor Brian Krolicki on their success in the November 2010 election. (approx. 5 min)
DOUGLAS COUNTY AWARDS PRESENTATIONS
3. Ceremonial presentation of employee service awards to David Bourne and David Norvell from East Fork Fire and Paramedic District, John Milby from the Sheriff’s Office and Morey Oien from the Library. (approx. 10 min)
4. Ceremonial presentation of Proclamation 2011P-017 recognizing Marilyn Malkmus for her extraordinary efforts as Director of Project Santa Claus. (approx. 10 min)
PUBLIC COMMENT (No Action)
This portion of the meeting is open to the public to speak on any topic not on today’s agenda and must be limited to 3 minutes.
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On presentation only items where no public comment will be taken, you may make your comments on that topic at this time.
For any item on the agenda, public comment is discretionary except where a public hearing is legally required.
For members of the public not able to be present when an agendized item is heard, Speaker/Comment Cards are available from the Clerk and at the entrance to the meeting room. These cards should be completed and given to the Clerk.
CONSENT CALENDAR
All items shall include discussion and possible action. Consent items may be pulled at the request of Commissioners wishing to have an item or items further discussed. When items are pulled for discussion, they will be automatically placed at the beginning of the Administrative Agenda. Consent items may also be pulled by a member of the public. Any such request must be made during the public comment section as set forth above.
Motion to approve the Consent Calendar items 5a through 5p.
COMPTROLLER
5a. Review status of treasury funds through February 3, 2011 per NRS 251.030.
CLERK-TREASURER
5b. Cumulative voucher sheets for checks issued.
5c. Discussion and possible action to appoint Steve Talbot as Chairman for the 2011 Douglas County Board of Equalization per NRS 361.340(4).
COUNTY MANAGER
5d. Discussion and possible action to appoint a lay member representative to the Tahoe Regional Planning Agency (TRPA) Advisory Planning Commission.
HUMAN RESOURCES
5e. Discussion and possible action to authorize the East Fork Justice Court to fund a Justice Court Clerk I (grade 31) effective February 7, 2011 at a cost of $28,730 for the balance of fiscal year 10/11 and $64,852 for fiscal year 11/12.
5f. Discussion and possible action to authorize the Finance Division of the County Manager’s Office to fund an Accounting Clerk (grade 27) effective March 1, 2011 at a cost of $17,078 for the balance of fiscal year 10/11 and $51,247 for fiscal year 11/12.
COMMUNITY DEVELOPMENT
5g. Discussion and possible action to amend and augment the consulting agreement with Nichols Consulting Engineering, Chtd. for the Lake Village Drive Water Quality Improvement Project in the amount of $40,630.00.
5h. Discussion on the 2010 Planning Commission Activities Report.
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TOWN OF MINDEN
5i. Discussion and possible action to adopt Resolution 2010R-016 authorizing the establishment of the Minden Wholesale Water Utility Fund to separately account for the administration, operations, maintenance and construction of existing and future infrastructure within the Town of Minden wholesale and retail water service areas that will provide wholesale water service to customers.
EAST FORK BOARD OF FIRE COMMISSIONERS
5j. Discussion and possible action requesting approval to upgrade three EMT Intermediate/Firefighter positions to Paramedic/Firefighter positions retroactive to January 3, 2011, as included in the Board’s January 3, 2011 approval of funding during the midyear augmentation process.
5k. Discussion and possible action to approve the East Fork Fire and Paramedic Districts’ Monthly Report for October 2010, to authorize accounts receivable write offs for the month of October 2010, and to approve a donation made in the amount of $2,000.
DISTRICT ATTORNEY
5l. Discussion and possible action authorizing the District Attorney’s Office to initiate legal action against Falcon Capital, LLC; Meadow Brook Associates, LP; and Lake Vista Apartments LLC to enforce a Cooperative Agreement entered with Douglas County in October 2002.
DOUGLAS COUNTY LIQUOR BOARD
5m. Discussion and possible action to approve the name change on the existing liquor license for Alan Reed from Barone and Reed Food Company to Minden Food Company, located at 1599 Esmeralda Avenue, Minden, Nevada.
STAFF REPORTS
REPORT OF FEES:
5n. Civil Clerks – December 2010
5o. Recorder – December 2010
5p. Tahoe General Services – December 2010
ADMINISTRATIVE AGENDA
The Administrative Calendar will be handled as follows:
(1.) The Chairman will read the agenda title into the public record;
(2.) Staff will introduce the item and provide a report, if any;
(3.) The applicant, if any, will have an opportunity to address the Board;
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(4.) The public will then be allowed to comment on the item and comment will be limited to three minutes per speaker; and
(5.) Once public comment is completed, the Board will then discuss the item, deliberate and take action.
On agenda items that are agendized as a “presentation” with no action listed, public comment is not legally required.
CONSENT CALENDAR ITEMS PULLED FOR FURTHER DISCUSSION:
Any item(s) pulled from the Consent Calendar will be heard at this time.
COUNTY MANAGER
6. Discussion and possible action on appointment to the Water Conveyance Advisory Committee. (approx. 5 min)
AIRPORT
7. Discussion and possible action to adopt Resolution 2011R-019 establishing rates and charges for the use of Airport facilities and for activities at the Minden-Tahoe Airport. (approx. 10 min)
8. Discussion and possible action on approving revised Minden-Tahoe Airport Rules and Regulations. (approx. 10 min)
9. Discussion and possible action on approving the revised Minden-Tahoe Airport Leasing Policy. (approx. 10 min)
10. Discussion and possible action to approve the Minden-Tahoe Airport Commercial Operator Agreement Policy and Procedures (approx. 10 min)
COMMUNITY DEVELOPMENT
11. Discussion and possible action on Planned Development (PD) 05-001-2 (second modification), for Jeff Thayer/Davidon Development LLC, a modification to the development schedule for the Summit Ridge Planned Development, modifying the schedule to allow Phase 3B to record by December 31, 2015 and Phase 3C to record by December 31, 2019. The property is located north of Mountain Meadow Drive and west of Cloudburst Canyon Drive, within the SFR-1/SFR-2/RA-5/A-19/FR-19 and PR/PD (Planned Development) overlay zoning districts in the Genoa Community Plan Area (APNs: 1419-26-101-002 and -003). (approx. 10 min)
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12. Discussion and possible action on Development Application (DA) 10-035, the First Amendment to the Grant of Conservation Easement between Holbrook Beef & Cattle Company, LLC and Douglas County, relocating the existing 39.60 acres of Reserved Area to non-irrigated lands, resulting in 9.84 acres of additional irrigated agricultural land within the conservation easement located within Assessor Parcel Number 1419-35-001-003. The site is located in the Genoa Community, east of the terminus of Big Sky Trail, situated between a slough and the Carson River within the A-19 (Agriculture, nineteen-acre minimum parcel size) zoning district. (approx. 15 min)
13. Discussion and possible action to introduce Ordinance 2011-1333 (ref. DA 10-046), a Zoning Map Amendment initiated by the Community Development Department, on behalf of the owner the Dean Seeman Trust/Foundation, changing the zoning district on a 17.88-acre parcel as follows: 6.68 acres from A-19 (Agriculture, 19-acre minimum parcel size) to RA-5 (Rural Agriculture, five-acre minimum parcel size); and 11.20 acres from A-19 to PF (Public Facilities) and other properly related matters. The property is located south of Buckeye Road and east of 8th Street, within the Minden/Gardnerville Community Plan Area (APN: 1320-29-301-003). (1st reading) (approx. 10 min)
PUBLIC WORKS
14. Discussion and possible action on the adoption of Resolution 2011R-014 amending Resolution 2009-078 and establishing a monthly sewer rate for Douglas County sewer customers of $58.09 per equivalent dwelling unit effective March 1, 2011, through June 30, 2012, and a monthly sewer rate of $70.07 per equivalent dwelling unit effective July 1, 2012, through June 30, 2013. (approx. 30 min)
15. Discussion and possible action on the adoption of Resolution 2011R-018 authorizing the Public Works Department to acquire a temporary construction easement and a permanent public utility easement across the real property commonly known as 3580 Center Drive, Carson City, Nevada (APN 1420-08-501-003) (the “Property”) for the construction and maintenance of the North Douglas County and Carson City Water Line Intertie Project (the “Project”) through the power of eminent domain. (approx. 15 min)
DOUGLAS COUNTY REDEVELOPMENT AGENCY BOARD
16. Discussion and possible action to approve the District Attorney’s Office and Mark Bruce, Esq., on behalf of Douglas County and Douglas County Redevelopment Agency, to: 1) Negotiate and enter into a Stipulation to Dismiss without Prejudice and Toll the Accrual of the Statute of Limitations in Case No. 10-CV-0328 and execute other necessary, related documents with Riverwood Partners, LLC, and Riverwood Redevelopment, LLC, and DOES (Defendants), or alternatively; 2) Timely
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serve process of the summons and complaint as provided in the Nevada Rules of Civil Procedure. (approx 10 min)
COUNTY MANAGER
17. Legislative Update. Presentation only on legislative matters that may impact Douglas County. No action will be taken other than to give limited staff direction. (approx. 10 min)
18. Reports/updates from the Board of Commissioners concerning the various boards and/or commissions that they may be a member of or a liaison to. These boards/commissions include but are not limited to the: Nevada Association of Counties; Carson Water Subconservancy District; Lake Tahoe Visitors Authority; Tahoe Regional Planning Agency; Law Library; NevadaWorks; Carson Valley Chamber and Visitors Authority; Tahoe Douglas Visitors Authority; Lake Tahoe South Shores Chamber of Commerce; Western Nevada Development District; Regional Transportation Commission; Nevada Tahoe Conservation District; Nevada V & T Railroad Commission; Joint Powers/Waste Management; Tahoe Transportation District; and the Debt Management Commission. There will be no action taken on these reports/updates. (approx. 10 min)
THE FOLLOWING ITEM WILL NOT BE HEARD PRIOR TO 5:00 P.M.
THE BOARD OF COMMISSIONERS WILL CONVENE IN A JOINT MEETING WITH THE DOUGLAS COUNTY PLANNING COMMISSION.
19. Discussion and direction on the 15 Year Master Plan Update Process. (approx. 1 hr)
THE TIMING FOR AGENDA ITEMS IS APPROXIMATE UNLESS OTHERWISE INDICATED AS A TIME SPECIFIC ITEM. ITEMS MAY BE CONSIDERED AHEAD OF OR BEHIND THE TIMING INDICATED BY THIS AGENDA.